Posted by Jan Wencel on Tue, May 11, 2010
That's right. A productivity expert (a.k.a. professional organizer) is suggesting that you not organize your email files.
Those Mac users already know why...but most PC users haven't had much in the way of motivation. Why? Because our search tools (especially pre-Windows 7) have been inadequate.
Introducing: X1.com...a paradigm shift for PC users into a world of Google-like search capabilities with a featherweight computer footprint.
X1 allows you to find any email or email attachment in seconds. (It can also search your Word/Excel/PowerPoint documents, calendar, contacts and photos.) It gives you a preview panel of its findings without opening a second application. And it performs more quickly than the free search tools. If you're a Google Desktop fan, you're going to love this more powerful and nimble tool.
Search results appear as you type, and the tool allows you to refine results on the fly without having to be a computer genius. (Although if you're the geeky type, X1 is going to be like a toy for you!)
We'll use this blog to demonstrate how we leveraged X1 so we could say goodbye to organizing email forever. If you want to join the revolution, you can download a free trial at X1.com. Once you decide to buy it...and you will...you can get a single license for $50 per year.
Stay tuned...
Posted by Jan Wencel on Tue, Apr 20, 2010
How was filing your taxes last week? Did you have difficulty finding all the proper papers to give to your tax preparer or to complete the forms yourself? Did you have to think about where to file all the papers after the forms were complete? Did you create a new 2009 file?
If you'd like to make filing tax papers easier next year, then invest in the Freedom Filer. The traditional methods most people use to file are greatly enhanced using their home filing label kit.
One of the linchpins in the system is a 10-year tax archive (the dark-blue folders in the back of the picture). From their website:
"After finishing taxes, staple all supporting documents by category and file them into a single folder in your tax archive, along with a copy of your actual tax forms. Label the ten folders in your tax archive as follows 'Tax Year 0', 'Tax Year 1', up to 'Tax Year 9'. File 2004 taxes in 'Tax Year 4', 2005 in 'Tax Year 5', and so on. Reuse each tax folder every ten years, automatically removing the documents left over from ten years past. If you prefer to keep your actual tax forms (1040, W2 etc) beyond ten years, you may set up ten additional folders, one for each tax decade, 'Tax Decade 00-09', 'Tax Decade 10-19', up to 'Tax Decade 90-99'."
Another key is their short-term odd/even tax folders (the light blue folders in the picture). The odd/even nature of the files means you reuse the folders year after year. Hip! Hip! From their website:
"Set aside any tax related documents you accumulate during the year in a dedicated section of your filing drawer. Set up tax folders according to your tax needs. You may only need a single folder for your W-2 and any miscellaneous deductions. On the other hand, you may create separate folders for itemized deductions or for home business receipts. For example, 'Medical Expenses', 'Charitable Contributions', or 'Business Bank Statements', 'Supplies', and so on. Refer to you most recent tax return to see what paper records were required. Don't worry, you can always adapt your tax folders later if you are unsure. This will help speed up your tax preparation the following years."
The system takes some getting use to, but once you learn the new way, you won't remember life without Freedom Filer.
Get 10% off Freedom Filer orders by using coupon code 8481248.